How to Use a Remote Virtual Assistant to Automate Tasks?

How to Use a Remote Virtual Assistant to Automate Tasks? Here’s How!

Remote Virtual Assistant

Over the past few years, there has been a significant rise in people preferring to work as independent contractors or start their businesses. According to the most recent statistics, more than a third of the US workforce freelances, either sporadically or full-time.

There are also no signs that the trend will soon reverse.

The independent revolution does have a disadvantage, though. A single person can only manage some job opportunities. A solopreneur’s possibilities of producing money are limited by the limited number of daily hours.

Particularly in the world of virtual assistant services, this is true. They are responsible for finishing tasks other businesses and professionals put off because of their busy schedules. And as a result, they are regularly assigned time-consuming, meticulous jobs, significantly reducing the number of clients they can serve.

However, you must take on as many clients as possible to succeed as a remote virtual assistant. It is vital to develop methods for doing more work in less time. This is now possible with online virtual assistants thanks to automation technologies.

Here is a list of the seven ways a remote virtual assistant can use automation to improve the amount of work they can perform, as well as an explanation of why it is such an important tool for them.

Automating Email Classification and Response

One of the most common tasks performed by online virtual assistants is managing incoming emails for a client. It takes a lot of time, which is the reason why.

But once automation is taken into account, the equation changes.

Now, it’s possible to automate email categories and even certain preplanned responses. By implementing more advanced AI-powered solutions, the tasks related to email can also be decreased to a tiny fraction of what they would be with a human procedure.

By employing specifically trained machine learning algorithms, remote virtual assistants may automate anything, from responding to frequently asked queries to forwarding emails to the appropriate recipients, all without the user having to do anything.

The time spent monitoring emails for each client may be reduced to just one or two hours each day with the help of an online virtual assistant. And because of that, they can manage a far bigger workload without sacrificing the level of service they provide to each client. In other words, for them, it’s the perfect use of automation.

Automatically Setting up Meetings and Appointments

Another regular duty for remote virtual assistants is to maintain the calendars and timetables of their clients.

A lot of time may be spent on this process, even if controlling a flood of incoming emails requires more time. A challenge for remote virtual assistance is balancing the calendars of multiple clients at once.

Online virtual assistants can save time using automated meeting and appointment scheduling software. Modern automatic scheduling solutions offer largely hands-off calendar management.

It is possible to make it so that individuals can schedule meetings with clients without engaging with them manually by populating the client’s calendar with their preferred scheduling options, such as preferred times, locations, and more.

Automated scheduling tools with advanced AI capabilities can let remote virtual assistants offer their clients certain value-added services. Some automated scheduling systems, for instance, may look into a client’s production trends to schedule appointments as quietly as possible.

By using these tools, remote virtual assistants may assist their clients in completing more tasks, making them indispensable and helping them retain valuable customers as their firm expands.

Automation of Accounting Tasks

They must accomplish several jobs, including maintaining the company’s accounts. After all, virtual assistant services need to pay their bills and charge clients for the services they receive so they can expand and exist.

And that’s just one more situation where automation can be really helpful. Remote virtual assistance can put a sizable chunk of their accounting work on autopilot by utilizing an accounting automation tool. The key benefit is an improvement in how accounts receivable are collected.

Automation may help remote virtual assistants deliver clients more precise and timely invoices. They have a better probability of getting paid on time as a result. Accounting automation software handles the unpleasant but occasionally necessary chore of telling clients that their payments are past due.

The key accounting tasks can be automated, which helps remote virtual assistants manage their cash flow. Thanks to it, they can grow their accounting operations by taking on additional clients. They also receive comprehensive transparency and real-time financial information through accounting automation systems.

Data Entry Task Automation

Data entry is a different process that might gain a lot from automation for virtual assistance services. Online virtual assistants are frequently tasked with managing another time-consuming assignment. It also functions well with current automation technology.

Additionally, data entry tasks have more access to automation options than almost any other form of employment, which is significant. The data entry category is anything but uniform, which is why this is the case.

The remote virtual assistant would have to supply the data kinds and destinations for each data type for a certain input (such as the fields on an average invoice). The automation tools could finish the remaining tasks by combining database connectivity and optical character recognition.

The task of the remote virtual assistant is reduced to simply that once the process is set.

Automated technologies can also handle other forms of data entry. Additional duties that are pertinent include:

  • finding information in HR records and resumes
  • gathering information and translating it to create business reports
  • processing paperwork and researching competitors online
  • identity verification tasks

These are only a few data input tasks that are amenable to automation. Everyone also mentions a service that remote virtual assistants might offer clients that could be profitable. Thanks to automation, they can do this without worrying that they will bite off more than they can chew.

Automating Social Media Posts and Management

First, remote virtual assistants can design and implement their social marketing strategy using social media automation technologies. As a result, they will have one less tiresome task to worry about. Additionally, it will improve their posting regularity, which is essential for increasing engagement and establishing an audience.

Solutions for social media automation can provide an online virtual assistant with other benefits. The fact that many of them make use of social sentiment assessment is one important reason. A remote virtual assistant can evaluate the response they are getting online as a result without the requirement for time-consuming data analysis.

Another is the ability to provide reports and enhance visibility into their social performance metrics. As a result, they will get feedback that is nearly immediate to help them enhance their social media marketing efforts. Another feature that certain social media automation tools offer is the capacity to control follower relationships across numerous social networks.

Using each of those qualities, a remote virtual assistant can offer social media management services to multiple clients. Doing this can increase their per-client rate without significantly increasing their burden. True mutual benefit exists here.

Automating tasks for SEO

In addition to social media automation, automation can benefit remote virtual assistant and their clients in other ways. This holds for SEO automation as well.

SEO, often known as search engine optimization, is a key strategy businesses use to improve online visibility. It’s one of the best methods for online virtual assistants to produce a steady stream of fresh leads in their quest to expand and pick up more clients.

The good news is that various SEO tools are easily accessible to make necessary work easier. And that’s not all. Many tools make it simple to automate some necessary SEO tasks. Some tasks include:

  • Position tracking is a monitoring method in which specific landing pages or pieces of content rank for the keywords they aim at.
  • Monitoring the backlinks pointing to optimized sites in a link profile is crucial to identify low-quality connections that degrade search rankings.
  • You can contact website owners and negotiate backlinks by searching the internet for brand references or monitoring brands.
  • Technical SEO auditing involves checking owned websites for issues, including slow load times, missing graphics, and broken links that could harm their search engine rankings.
  • Crawl log analysis looks for any problems search engines might have while categorizing web pages and other resources.

With the right automated SEO solutions, remote virtual assistants can improve their SEO results and attract more new clients. Thanks to that, they can create a customer funnel to assist their growth objectives.

However, clients will also benefit from employing automated SEO tactics. Nowadays, SEO services are frequently offered by remote virtual assistants. Additionally, they are a value-added service that can help online virtual assistants increase their income without putting too much strain on themselves.


The conclusion is straightforward. Automation is a wonderful fit for remote virtual assistants. The greatest way to expand their workload capacity without compromising is to accept it. Opportunities for automation are not just present in the seven industries indicated above.

To be ready for the tasks that will probably come tomorrow, online virtual assistants should start looking into automation technology today.