Top 9 Tools of a Data Entry Virtual Assistant and Its Usage

Top 9 Tools of a Data Entry Virtual Assistant and Its Usage

Data Entry Virtual Assistant Tools

Gathering and organizing data is challenging, especially if your business is a giant. Nobody likes to enter data for the several projects listed on the company’s roster daily.

But since we are in the twenty-first century, there are many applications available that can assist you in making sure that all of your data is put correctly into the system so that it may be simply filed and maintained in the future.

To assist you to automate all of your data entry tasks with the help of a data entry assistant for your projects or your organization, we’ll discuss 9 of the top data entry software currently available on the market in this post.

Top 9 Data Entry Tools

Let’s examine these tools in greater depth and discover how they might help you and your business in 2022.

1. nTask

In 2022, you can utilize nTask, a fantastic project management application, as your data input management software. The software boasts a remarkable array of capabilities that boost efficiency and clarity while reducing errors and increasing accuracy.

How does that happen? The software has risk management tools that can help your data entry virtual assistant to lower the possibility of an error during the entire data entering the process. Additionally, the software emphasizes minute details, giving you a greater sense of correctness right away.

Additionally, you can access various views for all the data your virtual data entry enters into the interface, including Gantt charts, calendars, and Kanban boards. The program is well-equipped to display your virtual data entry entered data from various perspectives to increase efficiency and clarity.

Let’s look at some of the application’s data input tasking and data entry management options.

Key Elements

  • project administration
  • project management
  • management of risk
  • assignment supervision
  • Boarding using kanban
  • Gantt diagrams
  • Agile techniques
  • Activity Control
  • Tools for collaboration
  • Data export and import
  • administration of files

2. Zoho Forms

Your virtual data entry assistant may utilize the outstanding data entry software Zoho Forms. Your data entry assistant and team members can handle all the data they need regarding their work and the business with the program’s aid.

The application assists your virtual data entry in creating various online forms and uses the various built-in apps to administrate and manage your data. It also assists your data entry virtual assistant in setting up various email notifications for all the activity in the interface.

Additionally, the application has a variety of aesthetic capabilities that let your virtual data entry assistant design forms that can be customized with unique themes, colors, and logos.

The application also offers a variety of capabilities, such as the ability to drag and drop data into various locations quickly and according to your preferences.

Additionally, it lets you keep track of the data your data entry assistant is entering into the interface, make various reports about it, and export the data so your virtual data entry assistant can distribute it to the appropriate people worldwide.

Let’s look at some of the application’s additional data-entering tasking features.

Key Elements

  • Download a PDF
  • Notifications via email
  • User Administration
  • Activity Monitor
  • Import/Export of Data
  • Alerts/Notifications
  • Form Creator
  • Delegate tasks
  • Online Data Gathering
  • Adaptable Templates
  • Tools for Collaboration
  • Management of content

3. Foxtrot RPA

Foxtrot RPA was chosen for this list due to its incredible potential and ease of use. It enables various businesses to automate their cumbersome input-tasking procedures into efficient ones.

This streamlining comes from a drag-and-drop feature that the application provides to its clientele to improve their process management.

Let’s examine some of the additional features that the application provides to its global user base.

Key Elements

  • Data purging
  • Taking pictures
  • Extraction of images
  • Merge & Match
  • Tools for Collaboration
  • Data Exploration
  • Duplication of data
  • Management of Master Data
  • Data Recovery
  • Extraction of Documents
  • Drop and Drag
  • Statistics & Reporting
  • Implementation Management

4. ProntoForms

Your virtual data entry assistant may gather and manage various documents and forms using ProntoForms, a cloud-based data entry program, from any location with access to the internet.

Your data entry assistant can utilize one of the many templates from the application’s library if you don’t want to develop your own, or the application can assist you.

Key Elements

  • Scannable barcodes and QR codes
  • Data storage for analytics is limitless
  • Data export can be carried out manually or automatically.
  • Image Mapping
  • Take Pictures and Add Them To Forms
  • Utilize more than 200 distinct form templates that may be imported.
  • Source Data Filter
  • Data Lookup
  • Notifications by SMS
  • Modern Analytics
  • Charts for Form Submission
  • Integrating the calendar
  • The program can be linked to programs like Dropbox, SharePoint, and Salesforce

5. Tabidoo

One of the most user-friendly data entry management programs on this list is Tabidoo. A program is an automated tool that makes organizing various kinds of data and information simple and easy.

Key Elements

  • Different Data Displays
  • Reports
  • App Exchange
  • Dashboards
  • Integration of Excel
  • Templates
  • Filters for data
  • Marketplace
  • Columnar data grouping
  • individual JavaScript
  • Widgets
  • Security and Access Management
  • Reports’ Custom Data Source

6. Entrypoint i4

Entrypoint i4 is another automatic data input program that may assist your data entry assistant in performing data transfer, data verification, image entry, abbreviation identification, and library conversion tasks quickly and easily.

The program enables your virtual data entry assistant to export data into various formats, including PDF, CSV, and XML, so you may send the information to anybody you like.

Key Elements

  • Data Entry Checking
  • Data Collection and Transfer
  • Detection of Abbreviations
  • picture entry
  • Computerized System Manager
  • Flexible Looking
  • Conversion of a library
  • Detection of Duplicates
  • Detection of Mis-Keyed Variations
  • Flexibility

7. Typeform

One of the best data entry programs available, Typeform, has been tried and tested by several customers worldwide.

The program pays close attention to every little detail regarding the client experience. It assists your virtual data entry assistant in using automation to fill out various forms linked to the job.

Key Elements

  • Special Fields
  • Messages Sent Automatically
  • Tools for Collaboration
  • User Administration
  • Import/Export of Data
  • Alerts/Notifications
  • Statistics & Reporting
  • Create Stunning Forms & Surveys
  • Integrations With Third Parties
  • Adaptable Templates
  • Exporting data
  • Research Management
  • Personal Forms
  • API

8. Fluix

Another excellent tool for automating data-entering chores is Fluix. Your remote data entry assistant may use this no-code program to digitize documents and automate repetitive activities.

Additionally, it is simple to use and adjust to. It enables businesses to deliver goods more quickly and collect only trustworthy and secure data. Fluix prioritizes the company’s objectives while keeping its security and compliance as its top priorities.

This solution will make your virtual data entry assistant more productive, operate more quickly, and have a backup support group.

Use Fluix to keep your virtual data entry assistant’s team working together and coordinated at all times to maintain a competitive edge.

Key Elements

  • e-signing
  • extraction of data
  • scanning barcodes
  • Process automation
  • form creator
  • reporting on doc status
  • file forms
  • partnering and approving
  • Geotagged images
  • integrating external cloud services
  • Integration with Power BI
  • API
  • Integration with Tableau
  • reporting data 

9. Zed Axis

Zed Axis comes next on our list of the top data entry tools to utilize in 2022. It is a tool for tracking transactions. The biggest benefit for businesses is the ability to import and export data into and out of Quickbooks.

Additionally, this application is appropriate for all business sectors.

The supported formats are QIF, QBO, OFX, and QFX. Zed Axis can assist your virtual data entry assistant with managing invoices, purchase orders, checks, and bills.

Zed Axis allows your virtual data entry assistant to alter vast volumes of data and find and replace objects using its specially designed functions. It has more than 17800 grateful users and saved them 9231 hours of valuable time.

So get started with Zed Axis to streamline and accelerate your virtual data entry assistant data-entering processes. It has several different features. Following are a few of them.

Key Attributes

  • various file formats
  • supported by the transaction
  • supported list
  • converting data
  • a mass upgrade
  • automated processes
  • bank statements import


These were our top choices from the available data entry tools. The act of entering, converting, processing, and handling data can become tiresome. So, if finding a full-time internal assistant becomes challenging, consider working with a virtual data entry assistant from Vgrow Solutions

You can delegate your administrative tasks to our virtual assistants so you can concentrate on other areas of your business. All of the duties of a full-time assistant will be carried out by our virtual data entry assistant without the need for setup or infrastructure fees.