15 Real Estate Virtual Assistant Tasks that Can Help Build Your Business Performance
The real estate industry is undoubtedly one of the most brutal business sectors. Only the toughest of the tough survive in this jungle. It costs effort, time, and money.
From following up on leads, meeting clients, and marketing to closings, it requires a broad set of skills that are very diverse to be successful in this field. Therefore, as a realtor, you must spend your time wisely.
In an industry where you are always on the move, it’s not easy to manage your time when multiple things are taken care of. Hiring a virtual assistant for real estate businesses will ease up all those repetitive tasks you perform daily. It gives you more time and space to make sure you invest yourself in more productive roles!
Now the next question in your mind would be, do I need a virtual assistant for real estate businesses? What’s the point?
Just think about it. Every day you spend hours together setting up meetings, making calls, doing paperwork, or updating your client list. What if someone else could handle all this for you? Imagine what all you could do with that time when you are free from those repetitive tasks.
Reasons Why Real Estate Business need Virtual Assistant
Yup, virtual assistants aren’t exactly superheroes, but they make sure your business gets the necessary edge to take it to its full potential! Here are a few reasons why real estate virtual assistants are a need for modern companies.
Get Your Tasks Done Efficiently
While operating a business, we have to ensure that the 24 hours are utilized most efficiently. When you find yourself amidst a pile of paperwork and administrative tasks, you must consider a real estate virtual assistant. They can do your paperwork, files, emails, and follow-ups, giving you ample time to focus on high-priority tasks.
Cut Costs and Save More
According to a few studies, hiring real estate virtual assistants can reduce labor costs by 80%! That’s because you’ll save money by avoiding paying payroll taxes, social security taxes, unemployment taxes, and regulatory fees involved with hiring in-house administrative assistants. They work remotely and are already customized according to your needs.
When you hire an offshore real estate virtual assistant, for example, from India, you can take advantage of the time zone difference! Have them work on tasks such as scheduling and paperwork while you sleep, basically turning your business into a 24/7 operation!
Stay Up to Date with the Latest Trends
The real estate business is continuously changing according to trends. You would need someone to manage your social media accounts, create e-newsletters, update your listings to the database, and keep your website ads up-to-date to stay in touch with your clients. Real estate virtual assistants are equipped with specialized skills to ensure you are ahead of the current trends.
Quality above Quantity
Real estate professionals are strong relationship builders. It takes time to earn trust and build connections with sellers and buyers. So, to maintain these relationships, specific specialized skills are needed. For example, presentations for an important client, relevant content for real estate websites, well-organized detailed spreadsheets for financial projections, and updating the CRM program to ensure your leads can convert into loyal customers. Real estate virtual assistants are highly trained and certified with various domain skills.
Real estate virtual assistants are an extension of your work team. They are always on the lookout for real estate marketing trends, organizing and researching listings to ensure that your real estate website gets on the top. Therefore, they bring new ideas and perspectives to your daily work, widening your business reach.
15 Real Estate Virtual Assistant Tasks
You can sit back, relax, and let your workflow run efficiently by hiring real estate virtual assistant services. Here are 15 real estate virtual assistant daily and weekly tasks that you can delegate.
1. Streamlining Administrative Tasks
Administrative work holds up most of the space in any business enterprise. It is the administrative work that helps in keeping your business organized. So, the root of your organization lies in how well your administration is working. Your VA can help you manage and organize agreements and assist you with drawing up contracts and source documents. With the help of a real estate virtual assistant, you will streamline routine tasks and organize everything.
2. Email Management
Checking your inbox and writing emails takes time. You can assign this task to your virtual assistant to clear your inbox and inform you about important updates. VAs have good English proficiency, enabling them to write valid emails on your behalf. They will also engage in email marketing to generate new leads.
3. Calendar Management
Organizing your current and upcoming tasks will make your week productive. Ask your virtual assistant to do the needful and plan your tasks accordingly. They will handle your calendar to schedule business and personal tasks for you.
4. Appointment Setting
An appointment setting is an essential task that can be easily delegated to your VA. This way, you can easily be prepared for client meetings, events, and other activities. Let your virtual assistant schedule and manage appointments efficiently.
5. Filing and Documentation
Documentation is a tough job because it requires time and accuracy. Documents in the real estate industry must be managed properly because it involves financial statements, contracts, and agreements. A real estate VA can help with filing paperwork and documents for you and help you save time.
6. Marketing and Promotion
Looking at the current market dynamics, marketing has become of prime importance. Your real estate VA can manage your promotional activities and increase your presence in the market. From social media marketing to handling public relations, your VA can help you market your business.
7. Website Management
Websites are imperative for establishing the online presence of your business. You can consider your website as the online address of your business. Your VA will help you run it smoothly, manage the site, and update it regularly. Furthermore, if there are any broken links or bugs, your VA will inform you immediately to address them.
8. Basic Bookkeeping
Keeping track of income and expenses is valuable in running a business. Otherwise, evaluating your current financial performance will take a lot of work, preventing the business from growing. You may prefer to do your accounting, but basic bookkeeping can be given to your VA. With a VA’s help, you can have instant access to all the essential details regarding your financial status.
To help you with managing your cash flow statements, creating spreadsheets, managing disbursement schedules, and income projections, a VA can come in handy. Your real estate VA can help you organize numbers in a spreadsheet and adhere to deadlines while doing so.
Prospecting is broadening your sales possibilities and looking for new clients, whether buyers or vendors. This is a time-consuming process, and if you employ a virtual assistant, all you have to worry about is meeting clients and closing deals while they search for potential clients.
11. Data Entry
Managing a database with all your clients’ names, addresses, contact information, and other information is essential. With a virtual assistant, you can easily outsource this cumbersome but crucial work and have everything ready and structured in a spreadsheet.
12. Outbound Calls
Outbound calls are essential for gaining leads. Your real estate VA can turn into your salesperson by making outbound calls to potential clients. They will also follow up on calls to keep track of the sales history.
Ensure that all your documents, emails, and paperwork are grammatically correct and accurate. You can have professional written materials by asking your VA to proofread them before sending the documents to your clients or publishing them.
You can transcribe audio recordings of your meetings for prospects. Your virtual assistant can help you with large volumes of transcription. Additionally, hiring a VA is helpful because you can delegate transcription tasks in different languages.
15. Market Research
Staying updated on the latest market developments creates a path for a successful business. Your real estate VA will help you with research and provide important market insights. You need a VA for real estate research because it has to be intensive and regular. They will conduct research and fetch information on the migration rate, property ownership, upcoming developments, and lending rates.
How to Find the Best Real Estate Virtual Assistants?
There are different platforms from where you can hire a virtual assistant for your real estate business. One of the best places is Vgrow. Vgrow specialists can help you allot non-core activities to a dependable VA so that you can focus on your major business operations.
Before you begin your search for a virtual assistant for real estate investors, you need to take the following points into consideration:
Identify the Task You’ll Outsource to the Virtual Assistant
The first thing that you need to take into consideration is the task you are going to delegate to the Virtual Assistant.
Create Process Documentation
Try to document the process you want the Virtual Assistant to perform for you. This will be helpful to keep the record as well as helpful for the Virtual Assistant as well as for your company.
Estimate the Time Required
Estimation of time required is another important factor that you need to consider. You must clearly understand the number of hours you want the Virtual Assistant to work for you. This is also important for your budget and monthly expenses.
The Talent of the Virtual Assistant
With a number of Virtual Assistants available in the market, you need to be very specific about what you are looking for. In addition, you have to be very specific about the attitude and skills of your Virtual Assistant.
If you are keen to boost your sales and leverage the power of virtual assistants for real estate, connect with Vgrow Solution. We can help you with a broad spectrum of remote virtual assistants and online marketing services. Real estate virtual assistants are the best-kept secret top companies use to gain 7-figure status. That’s because virtual assistants help you free your time so you can focus on the high-impact work that brings in revenue for your real estate business.