A Complete Guide to Hire and Manage an Appointment Scheduling Virtual Assistant
If you are expecting appointments now and then, you may face time mismanagement. That’s because appointment scheduling is laborious and can coincide with your perfectly prepared timetable. Such scenarios require a Virtual receptionist appointment scheduling assistant or virtual assistant.
Hiring a virtual assistant for appointment scheduling suits your professional and personal life. Remember, they have the expertise to render top-quality outcomes in the industry. However, finding the right candidate is more challenging than it may sound. You need someone who can take the burden off so that you can focus on core business activities.
If you’re unsure about hiring a virtual assistant for appointment scheduling, let’s start by uncovering all your objections to hiring and managing your virtual receptionist appointment scheduling assistants and finding a suitable answer to each.
Overcoming Objections to Hiring and Managing an Appointment Scheduling Virtual Assistant –
I am not sure about the whole virtual work model –
How would I know a virtual receptionist appointment scheduling assistants can perform for what I’m paying them for? How do I know they wouldn’t cheat on the hours? What if they flake out halfway through a project? If you have these questions, relax, we’ve got your answers here.
Trust need not be an issue. Virtual assistants for appointment scheduling are trustworthy, especially when you know how to take the proper precautions while hiring them. It includes reviewing the complete application carefully and rigorously verifying the candidate’s information. To explain further, we have detailed some of the simple tests you can perform while hiring the virtual assistant in this link.
I am not sure if they’ll be productive –
Virtual receptionist appointment scheduling assistants are highly productive in their job. Therefore, they are usually hired based on their performance. If they take their work lightly, they might lose their current and upcoming projects. Also, as per Stanford, remote working increases an employee’s performance by 13%. Speaking of which, productivity is guaranteed with an appointment scheduling virtual assistant compared to a full-time employee. Moreover, various productivity tracking and time management tools can help you clearly track your everyday tasks.
How can you tell whether the long-distance helper isn’t slacking?
Fortunately, various productivity management tools are available now to aid you in working with appointment-scheduling virtual assistants. It’s regular to want to double-check that the professional you are doing his job. You don’t want to lose out on any tasks or changes that come your way. You also don’t want to pay for the time he’s likely just squandered.
If you’re concerned about productivity, you can utilize software tools to manage your virtual receptionist appointment scheduling assistant and check in on them occasionally. Alternatively, you can set aside time each week to meet and review the tasks and the performance of your appointment scheduling VA.
How will I manage the time difference with a virtual assistant from another country?
Working with remote assistance on the other side of the world can be difficult. However, you can schedule the virtual receptionist appointment scheduling assistant to work during the same hours as you do, depending on the assignment you have for them. You can decide and agree on your work schedule before you schedule an appointment with a virtual assistant. That should be plenty to prepare for adjustment, and it will assist in establishing whether the VA is capable of carrying out his duties properly.
How do you hire a virtual receptionist appointment scheduling assistant?
The hiring process for an appointment scheduling virtual assistant is similar to any other candidate for your business. Here’s a guide for the same
#1 Prepare a Detailed Job Description
Before proceeding to any other step, you must prepare a job description explicitly mentioning the necessary factors. For example, the job description should include weekly working hours, task details, required skills, work values, and mandatory tool access.
A detailed job description gives the applicant a fair idea of the job type. It prevents confusion and assists in easy hiring.
#2 Post the Requirement Online
After making a job description, it’s time to post them online. As per Pew Research Center’s survey on job search methods, 54% of Americans search for jobs online. Also, 45% of Americans have applied online for any job role.
There are several reputable online websites where you can post job openings for your business. These are the perfect platforms focused on the outsourcing field.
You can also update a job opening on your website. Social media platforms can also be helpful in finding the right candidate. You can try using Instagram and Facebook to upload openings for any job role.
#3 Take a Thorough Look into the Applications
You will have innumerable applicants after initiating the opening. Speaking of which, you have to be smart when choosing the appropriate candidate. In this step, you must ensure that these candidates have everything your job role requires.
Make sure to check their samples, cover letters, resumes, and past experiences. Also, check if they have a firm grip on speaking language. All these factors can help you spot the perfect candidate who offers virtual assistant services.
#4 Schedule an Interview
You can schedule an interview to learn more about the chosen candidate. You can conduct a remote interview via different platforms (Skype, Zoom, Google Meet, etc.).
During the interview, be highly straightforward and ask relevant questions. Make sure to ask about their working ambiance, skills, past job experiences, availability for work, etc. It’s best to make a list of possible questions before the interview and use it.
#5 Talk about the Project and Payment Options
After hiring the perfect candidate, discuss the work with them in detail. Adequate communication between both parties should occur.
Let them know your schedule and the client’s appointment details. You should also ask them to email the updates and reports every day.
Following that, ask them about the appropriate payment method (hourly, weekly, or fixed). Also, check with the platform where they can get the payment.
Is it expensive to hire a virtual receptionist appointment scheduling assistant?
An appointment scheduling virtual assistant can save 7O% operational costs compared to full-time assistants. Thus, hiring virtual assistants can be a cost-effective approach for your business. They are much more convenient and efficient than other options like a personal assistant. In addition, these individuals have an independent approach to work.
They also cover their expenses, thereby retaining you from the same. Besides, you will not have to provide salaries or related costs for a full-time employee. All you have to do is pay for the hours they have worked for. That’s it. Another plus point of VA is that most of them have access to relevant tools for the task. So, they save you from such costs as well.
Where to find a suitable appointment scheduling virtual assistant?
Fiverr and Upwork are freelance websites that can help connect with freelancers worldwide. While Upwork can help connect easily with offshore virtual assistants. You can also find resources for long-term commitment and full-time assistance on this platform.
Alternatively, you can hire your first virtual receptionist appointment scheduling from virtual assistant companies offering services for Appointment Scheduling.
I am too busy to hire and train an assistant –
We know hiring and training a new employee can be tiresome, but the good news is a virtual assistant service provider can help you handle it effectively. The virtual assistant hired through a reliable service provider will be pre-trained and skilled in the respective task. With a little direction, they can effectively manage all your appointment scheduling needs and better understand you and your business.
Do you want to skip searching for the right virtual assistant? Do you still want to build a remote team to boost your business performance?
Vgrow Solution can help find the best candidate that ensures your client engagements are successful and productive. In addition, our virtual receptionist appointment scheduling assistants are available 24×7 for all your business appointment scheduling requirements. So you can plan your tasks accordingly without worrying about scheduling appointments for the next few days.
Andrew Gray
Andrew Gray is the Senior Operations Manager at Vserve Amazon Listing Services, a position he's held since 2021. He is renowned for operational excellence, leading teams to achieve sales growth and enhanced customer service. Andrew's role is crucial in optimizing the company's operations and maintaining its reputation for efficient back-office solutions.
Author
Andrew Gray
Andrew Gray is the Senior Operations Manager at Vserve Amazon Listing Services, a position he's held since 2021. He is renowned for operational excellence, leading teams to achieve sales growth and enhanced customer service. Andrew's role is crucial in optimizing the company's operations and maintaining its reputation for efficient back-office solutions.