How to Hire a-VA For Spa Business & Tasks You Can Outsource?

How to Hire a-VA For Spa Business & Tasks That you Can Outsource to Your Virtual Assistant?

How to Hire a-VA For Spa Business

Keeping a spa business up and running in this hyper-competitive digital world can be challenging. Being a spa owner, you might be looking for ways to keep your business afloat and greater spa management while ensuring you get high results.

Thanks to the internet and communication revolution, you can hire remote professional assistants to manage your business with ease.

Whether you are a small spa owner or someone with a chain of multiple premium salons, you will benefit from a virtual assistant for spa services.

If you are wondering what possible business tasks you can assign to a VA, here we go.

List of Spa Management Tasks to Outsource

VA for Spa Bookkeeping

Bookkeeping and accounts is a major part of a spa owner’s daily operations. Depending on the scale of the business, one may have to maintain ledgers for bills, payments, salary, taxes, and more. If you are not good at numbers, it’s better to leave the task to a professional.

Hiring VA for spa can be a viable solution to better bookkeeping. However, for successful bookkeeping, you will be required to share some private information with your VA. Thus, it’s advisable to hire the one you can blindly trust.

Front Desk Tasks

Front desk management can take a toll on any busy spa owner. If you are low on funds but still want a resource to handle your front desk tasks, hire a virtual assistant. By simply forwarding the business calls to your remote VA, you can manage your spa more efficiently.


Having a strong marketing channel is paramount for a spa business’s success. Without indulging in strategic marketing, one can’t attract enough leads and make conversions.

But marketing is easier said than done. It calls for proficiency in marketing and requires specific skill sets. With a virtual assistant for a spa at your service, you can leave the marketing task to them. Such VA has the qualifications and marketing skills needed to manage the promotional activities of the spa business.

Social Media Marketing

Social media marketing is indeed essential for a salon business’s growth, but managing it is no easy task. There are various aspects of social media marketing one should be aware of to reap its full potential. There are times when one doesn’t have time to even keep the social media channels updated, let alone run and track ad campaigns. This is where you can invest in a virtual assistant for spa business.

You can delegate social media content creation, posting, scheduling, ad campaign management tasks to a virtual assistant and focus on engaging with clients.

Industry Research

Fashion and beauty trends keep changing with the season. To stay in the business, you must be familiar with the latest trends, beauty products, industry events, and everything relevant to your business. A virtual assistant for spa owners can take up the research task and save considerable time with you for other productive tasks.

Email Marketing

If efficiently executed, email marketing can exponentially grow your spa business. Experienced virtual assistants have the knack for multi-tasking. Besides running an email campaign, they are proficient at strategizing, devising, monitoring, and tracking email campaigns.

Spa Website Management

For any business, its website plays a crucial role in bringing brand recognition and leads. How well-maintained and updated you keep your website will determine the success of your spa business.  Moreover, one has to dedicate resources and time to optimize a website for traffic and sales. Being a busy spa owner, taking out time for website maintenance can be challenging.

All you need to do is outsource website maintenance tasks to a VA for spa management and get free from the worries. Your VA partner can help you with website management, SEO, content creation, content revision, online booking and more.

Spa Management Print Advertising

Traditional marketing still holds significance in promoting a business. If you are considering investing in print advertising but clueless on how to start, get a VA for spa management. Be it ad designing, poster layout, branding collateral designing, or business card designing, a virtual assistant can do it all.

Client Database Entry

Maintaining a client database is vital for any business. While at the same time, the task is tedious and challenging. With a VA, you can streamline your database and ensure it’s put to good use.

How to Hire Your First-Ever Virtual Assistant Who Understands Spa Business?

People go to a spa in the expectation of physical and mental relaxation and great customer service. If their expectations are not met, they have many options to switch to. Running a successful spa business by maintaining service quality is not a cup of tea. If you are a busy spa owner, who is unable to better cater the customers due to multitasking and lots of admin tasks, a virtual assistant for spa business can help. In the next part of our blog, we have shared valuable information regarding how to hire your first-ever virtual assistant who understands spa business.

Why Virtual Assistant for Spa?

Spa businesses that provide spa services are customers’ top preference when they want to relax, pamper and detox themselves. Spa business has become an easy escape for people who wish to be more intune with their bodies. Being a spa business owner, it is mandatory to make sure that your spa is free from noise and all kinds of distraction. Or else, a soothing and calming atmosphere will not be possible, or worse, it would drive your customers away.

It has also been observed that a continuously ringing landline does annoy most of the customers. In addition, there are various other mundane tasks that might be left unattended when the spa owner and staff are very busy in service. This is one of the key reasons why virtual assistants have become mandatory for spas. VAs hired for spa management can be delegated with all-around tasks to manage the spa business easily. Aside from attending the calls, responding to inquiries and reserving appointments, the tasks may include updating the contact and mailing lists, recording customer feedback, and improving the spa business’s brand image by giving information to customers on calls and/or on social media pages.

How Virtual Assistant for Spa Owners Can help grow business?

The key tasks of the VA assistant for spa business are:

Customer Service

A VA for spa business is well-trained to answer all emails coming to your spa business mail account as well as the calls coming to the business landline.

Admin Tasks

A professional VA for spa business, being aware of the usual practices and SOPs of a spa, efficiently handles daily-basis admin tasks like cleaning schedule, inventory control, ordering, purchase, staff attendance, and a lot of other things on your to-do list.


Most of the VAs hired by spas also play their part to raise brand awareness through social media. These Vas post social media content on an almost daily basis on the behalf of their spa owners. Sometimes, they are provided with special training to do so.

Reporting Tasks

VAs for spa owners are of great value since we can also assign the task of reporting daily sales and conducting sales analysis. They can also generate other helpful reports like competitors’ recent promotions, social media presence etc. that provide spa owners valuable insights to grow their business.

How to hire the first-ever Virtual Assistant for Spa Business?

If you have read the above section carefully (the tasks of VA for spa), you can have an idea what qualities you should look for to hire your first ever virtual assistant for spa management.

Following are the steps to follow to hire a VA for spa management:

Start Small

You should not outsource everything in the beginning right away. Start small by identifying a task or two that you wish to delegate to your spa VA. Some initial tasks include email management, outreach (i.e. identifying the blogs you can publish guest posts on), research, writing, social media and website setup.

Make a work description

Virtual assistants for spas are well-familiar with their job and are great resources of innovative ideas; though, as a spa owner, you must have the preferences to how you want the tasks to be done. The best way to work efficiently with a spa virtual assistant is to have clear directions in this regard. Make a manual, outlining all the spa tasks you want your VA to do.

Determine the Time for Virtual Assistant to Work for your spa business

Starting out, you might need just a few hours a month. Once you start adding new activities, you might require several hours a week. You may be a virtual assistant for a spa as needed, but they usually prefer to know in advance the average time you may require on a periodic basis so they can set up their other clients’ schedule accordingly.

Use Your Personal Network to Find a reliable Virtual Assistant

Hiring a virtual assistant needs a leap of faith that you’ll hire someone who can do the work in an honest and effective way. The best way to find a reliable, and competent spa virtual assistant is through referrals. You may ask your circle for the recommendation. Another option is the freelance sites where you can find many VAs along with their ratings and feedback from their last employers.

Keep in mind that your spa business may become a failure if your spa’s admin tasks start affecting your spa services. Hiring a professional and reliable VA for your spa not only eases off your workload. In addition, it also helps grow your business by making service quality better.

Are you wondering where to find a virtual assistant for a spa?

At VGrow Solution, we have a team of professional virtual assistants qualified to take up any spa management task. Our online assistants are efficient at answering customer queries through call, reverting to client emails and messages, creating content and distributing them, supporting the recruitment process, and much more.

To hire a VA for your spa, call us at 13322237164.



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