How to Hire a-VA For Spa Business & Tasks You Can Outsource?

Hiring a VA For Spa Business & List of Tasks You Can Outsource

How to Hire a-VA For Spa Business

Keeping a spa business up and running in this hyper-competitive digital world can be challenging. Being a spa owner, you might be looking for ways to keep your business afloat and have more excellent spa management while ensuring you get high results.

Thanks to the internet and communication revolution, you can easily hire remote professional assistants to manage your business.

Whether you are a small spa owner or someone with a chain of multiple premium salons, you will benefit from a remote virtual assistant for spa services.

Here we go if you want to know what business tasks you can assign to a VA.

List of Spa Management Tasks to Outsource

VA for Spa Bookkeeping

Bookkeeping and accounts are a significant part of a spa owner’s daily operations. Depending on the business scale, one may have to maintain ledgers for bills, payments, salary, taxes, and more. In particular, if you are not good at numbers, leaving the task to a professional is better.

Hiring a VA for the spa can be a viable solution to better bookkeeping. However, for successful bookkeeping, you must share private information with your VA. Therefore, it’s advisable to hire the one you can blindly trust.

Front Desk Tasks

Front desk management can take a toll on any busy spa owner. However, if you need more funds but still want a resource to handle your front desk tasks, hire a remote virtual assistant. By simply forwarding the business calls to your remote VA, you can manage your spa more efficiently.



Having a solid marketing channel is paramount for a spa business’s success. Indeed, without indulging in strategic marketing, one can’t attract enough leads and make conversions.

Marketing calls for proficiency and requires specific skill sets. VA has the qualifications and marketing skills needed to manage promotional activities. Therefore, with a remote virtual assistant for a spa at your service, you can leave the marketing task to them.

Social Media Marketing

Social media marketing is essential for a salon business’s growth, but managing it is no easy task. Moreover, there are various aspects of social media marketing one should be aware of to reap its full potential. Sometimes, one doesn’t have time to keep the social media channels updated, let alone run and track ad campaigns. This is where you can invest in a remote virtual assistant for a spa business. In other words, you can delegate social media content creation, posting, scheduling, and ad campaign management tasks to a virtual assistant and focus on engaging with clients.

Industry Research

Fashion and beauty trends keep changing with the season. To stay in business, you must be familiar with the latest trends, beauty products, industry events, and everything relevant to your business. A remote virtual assistant for spa owners can take up the research task and save considerable time with you for other productive tasks.

Email Marketing

If efficiently executed, email marketing can exponentially grow your spa business. Experienced remote virtual assistants have a knack for multitasking. In addition to running an email campaign, they are proficient at strategizing, devising, monitoring, and tracking email campaigns.


Spa Website Management

For any business, its website is crucial in bringing brand recognition and leads. How well-maintained and updated you keep your website will determine the success of your spa business. Moreover, one has to dedicate resources and time to optimize a website for traffic and sales. Being a busy spa owner, taking time for website maintenance can be challenging.

All you need to do is outsource website maintenance tasks to a VA for spa management and get free from the worries. In other words, your VA partner can help you with website management, SEO, content creation, content revision, online booking, and more.

Spa Management Print Advertising

Traditional marketing still holds significance in promoting a business. If you are considering investing in print advertising but need help with how to start, get a VA for spa management. A remote virtual assistant can do it all, be it ad designing, poster layout, branding collateral, or business card designing.

Client Database Entry

Maintaining a client database is vital for any business. At the same time, the task is tedious and challenging. With a VA, you can streamline your database and ensure it’s put to good use.

How to Hire Your First-Ever Remote Virtual Assistant Who Understands Spa Business?

People go to a spa with the expectation of physical and mental relaxation and excellent customer service. If their expectations are unmet, they have many options to switch to. Running a successful spa business by maintaining service quality is not a cup of tea. If you are a busy spa owner who cannot better cater to the customers due to multitasking and many admin tasks, a remote virtual assistant for the spa business can help.

In the next part of our blog, we have shared valuable information regarding how to hire your first-ever virtual assistant who understands the spa business.

Why Virtual Assistant for Spa?

Spa businesses that provide spa services are customers’ top preference when they want to relax, pamper, and detox themselves. The spa business has become an easy escape for people who wish to be more in tune with their bodies. Being a spa business owner, it is mandatory to ensure that your spa is free from noise and all kinds of distractions. In particular, a soothing atmosphere will not be possible, or worse, it will drive your customers away.

It has also been observed that a continuously ringing landline does annoy most of the customers. In addition, various other mundane tasks might be left unattended when the spa owner and staff are very busy in service. This is one of the critical reasons virtual assistants have become mandatory for spas. VAs hired for spa management can be delegated tasks to manage the spa business easily.

Aside from attending the calls, responding to inquiries, and reserving appointments; the duties may include updating the contact and mailing lists, recording customer feedback, and improving the spa business’s brand image by giving customers information on calls and social media pages.


How Can Virtual Assistant For Spa Owners Help Grow Business?

The critical tasks of the VA assistant for the spa business are:

Customer Service

A VA for a spa business is well-trained to answer all emails coming to your spa business mail account and the calls coming to the business landline.

Admin Tasks

A professional VA for a spa business, being aware of the usual practices and SOPs of a spa, efficiently handles daily-basis admin tasks like cleaning schedules, inventory control, ordering, purchases, staff attendance, and many other things on your to-do list.


Most VAs hired by spas also play their part in raising brand awareness through social media. These Vas post social media content almost daily for their spa owners. Sometimes, they are provided with special training to do so.

Reporting Tasks

VAs for spa owners are of great value since we can also assign the task of reporting daily sales and conducting sales analysis. In addition, they can also generate other helpful reports like competitors’ recent promotions, social media presence, etc., that provide spa owners valuable insights to grow their business.

How To Hire The First-Ever Virtual Assistant For Spa Business?

If you have read the above section carefully (the tasks of VA for spa), you can know what qualities you should look for to hire your first-ever remote virtual assistant for spa management.

Steps To Follow When Hiring A VA For Spa Management:

Start Small

You should wait to outsource everything in the beginning. Start small by identifying a task or two that you wish to delegate to your spa VA. Some initial duties include email management, outreach (i.e., identifying the blogs you can publish guest posts on), research, writing, social media, and website setup.

Make A Work Description

Remote virtual assistants for spas are well-familiar with their job and are great resources for innovative ideas; however, as a spa owner, you must have preferences regarding how you want the tasks to be done. Therefore, having clear directions is the best way to work efficiently with a virtual spa assistant. Make a manual outlining all the spa tasks you want your VA to do.

Determine The Time For the Virtual Assistant To Work

Starting, you need just a few hours a month. Once you add new activities, you might require several hours a week. You may be a virtual assistant for a spa as needed. Still, they usually prefer to know in advance the average time you may require periodically so they can set up their other clients’ schedules accordingly.

Use Your Network To Find A Reliable Virtual Assistant

Hiring a virtual assistant needs a leap of faith that you’ll hire someone who can do the work honestly and effectively. The best way to find a reliable and competent spa virtual assistant is through referrals. You may ask your circle for a recommendation. Likewise, another option is the freelance sites where you can find many VAs along with their ratings and feedback from their past employers.

Remember that your spa business may fail if your spa’s admin tasks start affecting your spa services. Hiring a professional and reliable VA for your hotel eases your workload. In addition, it also helps grow your business by making service quality better.

Choose Vgrow Solution As Your Virtual Assistant Expert Provider

At VGrow Solution, we have a team of professional remote virtual assistants qualified to take up any spa management task. Our online assistants are efficient at answering customer queries through calls, reverting to client emails and messages, creating content and distributing them, supporting the recruitment process, and much more.

To hire a VA for your spa, call us at 13322237164.


David Bodiford

David Bodiford has been the Chief Strategy Officer at Vserve Ecommerce. Specializing in business development and strategic planning, David leads initiatives to expand Vserve Ecommerce's market reach, focusing mainly on the B2B sector. His expertise in digital marketing and strategic partnerships is integral to enhancing the agency's ecommerce solutions.


David Bodiford

David Bodiford has been the Chief Strategy Officer at Vserve Ecommerce. Specializing in business development and strategic planning, David leads initiatives to expand Vserve Ecommerce's market reach, focusing mainly on the B2B sector. His expertise in digital marketing and strategic partnerships is integral to enhancing the agency's ecommerce solutions.

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