Real Estate Virtual Assistants: Why Do You Need Them Today?

Real Estate Virtual Assistants: Why Do You Need Them?

Real Estate Virtual Assistants Why Do You Need Them

Many businesses, including real estate, have been compelled to adjust to the distant work culture due to the epidemic. Because the remote work trend is here to stay, organizations should implement flexible working practices as soon as possible to stay ahead of the competition.

Real estate is a competitive industry in which one must always be on top of their game. Realtors are extremely busy people who must balance several tasks while working long hours. And things can quickly become overpowering.

Numerous studies have documented the advantages of remote working in terms of staff productivity, cost savings, and reduced carbon footprints, among other things. You can engage real estate virtual assistants to save time and money and increase business efficiency by hiring one.

The Challenges of Not Having Real Estate Virtual Assistants

Building a completely viable remote workforce, on the other hand, can be difficult. It’s not easy to hire and educate staff online, genuine estate, which traditionally prioritizes physical offices. There are a few more obstacles to overcome and possibilities to discover, and it’s essential to understand these obstacles and opportunities to create a solid real estate business plan.

You Need to Train New Employees

It can be challenging to train new personnel. The majority of real estate business owners claim that training their employees online is difficult because of these reasons:

  • Trainees’ lack of focus
  • Unstable VPN or internet access, as well as software issues, are examples of technical difficulties.
  • Having trouble getting accurate information about the training or accessing the course itself, and
  • Unnecessary distractions.

Track Your Staff’s Productivity

Large-scale projects and several clientele are joint in the real estate industry. To complete large initiatives, you must ensure that all little jobs are completed on schedule. It can be challenging to keep track of the progress of several remote workers in different time zones. 

However, you won’t be able to track project progress or make necessary modifications without these insights. Thankfully, project management tools such as Asana, ProofHub, Pendo, Re-Lease, and other communication platforms exist to help track a project’s progress and boost staff productivity.

More Office Spaces

Real estate is not cheap to run, especially in large cities. One significant hurdle for startups and small realtors is the cost of constructing an office space. However, by adopting a remote working culture, you can save considerable money on office space. Working with professional virtual assistants for real estate firms across geographies might save up to 60% of your operating costs.

Overhead Costs

The availability of labor rules that require a vacation, sick leave, or overtime payments is currently a real estate agency’s most significant challenge. A real estate remote assistant can help you save money and increase productivity. 

Because the real estate VA may work remotely, they can better manage time and charge by the number of hours done. Real estate virtual assistants can be hired for as little as $6 per hour with the right outsourcing company like Vgrow.

Costly Technology

Upgrading technology regularly has proven the quickest path to disaster for many small and mid-sized realtors. It entails a large budget, choosing the correct CRM, application faults, data security breaches, etc. It will be simple to stay up with current trends and technology upgrades if you can delegate these responsibilities to real estate virtual assistants.


For real estate companies, hiring may be a significant headache. It is, however, the fundamental reason why many of these businesses accept remote labor. One distinct advantage of remote employment is that you are not restricted to expensive urban tech hubs. You now have access to a whole new pool of qualified individuals from all over the world. As a result, it significantly reduces the costs and time required to locate and hire personnel.

Leads Follow-Ups

According to statistics, after 5 to 12 follow-ups, 80% of leads become clients. This is when you may need to call your leads several times. Real estate virtual assistants can aid you with this tedious and time-consuming chore. 

Your virtual assistant can handle prospecting calls, lead screening, and lead nurturing activities. With dedicated individuals answering inquiries and sharing vital information on time, increased attention to leads helps improve the client experience.

Working Schedule

Flexible working arrangements boost employee happiness and retention. It’s worth noting that retaining employees is more expensive than employing new employees. Remote employment can improve employee happiness and raise their likelihood of staying with their present employer, according to the 2019 State of Remote Work report

According to another study conducted by CoSo Research, 77% of remote employers report increased productivity, and 52 percent are less likely to take time off.

Working Schedule

Common Real Estate Virtual Assistants Tasks

Maintaining of Listings

As a realtor, you probably utilize a few different websites to list all of your listings. You can’t reasonably maintain things up to date while still keeping up with your client base and expanding your business.

You can relax knowing that your listings are always up to date when you have real estate Virtual Assistants monitoring them. This allows you to focus on what you do best, selling real estate.

Managing Appointments with Clients

When people learn that a virtual assistant can handle incoming and outgoing phone calls, they are usually astonished. A skilled real estate VA will have a firm grasp of English and will have no trouble conversing with consumers, responding to general inquiries, and scheduling appointments.

Consider this: most individuals who call a realtor’s office are looking for answers to simple inquiries that can be answered in seconds, such as open house times or if a specific property is still available.

Researching The Property

This is likely one of your office’s most time-consuming duties, but for a good reason: if done well, it can provide a tremendous amount of value to your company. However, because anything of this nature is repetitive and mundane, it’s ideal to delegate it to a virtual assistant so you can focus on following up, reviving, and closing sales.

Responding to Client’s Inquiries

Most realtors receive a lot of emails, which is understandable. Those emails accumulate quickly. It’s likely the same if you have a live chat enabled on your website.

Imagine if they were taken care of without you having to do anything. Your virtual assistant for real estate will handle all of the minor details so you can concentrate on the ones that matter.

Handling Budgets and Receivables

Finally, your Real Estate Virtual Assistants will be able to keep track of all of your expenses, bills, reimbursements, and payroll, ensuring that everything is arranged logically.

While some realtors choose to do this themselves, it’s ideal to delegate it to a professional to sleep better at night, knowing your books are always balanced, your staff is paid on time, and your bills are paid on time.

Final Thoughts

Final Thoughts

The remote real estate virtual assistants work trend opens up many possibilities for your real estate company. It offers undeniable advantages, such as higher productivity and a better work-life balance. Most business owners perceive remote work as a success, and this model will most certainly continue after the pandemic. 

You can contact Vgrow to hire remote real estate assistance at a low rate. We are your go-to virtual assistant service providers, and we can help you hire one for all of your real estate business needs.


Andrew Gray

Andrew Gray is the Senior Operations Manager at Vserve Amazon Listing Services, a position he's held since 2021. He is renowned for operational excellence, leading teams to achieve sales growth and enhanced customer service. Andrew's role is crucial in optimizing the company's operations and maintaining its reputation for efficient back-office solutions.


Andrew Gray

Andrew Gray is the Senior Operations Manager at Vserve Amazon Listing Services, a position he's held since 2021. He is renowned for operational excellence, leading teams to achieve sales growth and enhanced customer service. Andrew's role is crucial in optimizing the company's operations and maintaining its reputation for efficient back-office solutions.